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Features to Look For in Document Sharing Software

In the past sharing files with colleagues required printing out documents or physically passing them around. This was inefficient, and resulted in a lot of errors and miscommunications. File-sharing software is a contemporary alternative that lets employees upload, download, and transfer different types of files through the internet or a network. The most effective document-sharing software has features such as version control, central data storage, and real time collaboration. This helps the project managers to distribute information and manage their projects in real time.

Idealistically, the most effective tools for sharing files permit IT to control the content in order to prevent inappropriate data from sharing or sensitive information from getting leaked. They also ensure that users have the most recent version of each file. Cloud-based software allows for multiple permissions, which helps maintain security and prevent leaks of information.

Version tracking is a crucial feature of any document sharing application. Many vendors have integrated this feature into their systems to ensure that teams do not duplicate work or working with outdated versions. You can search for this in platforms that work with the most popular office programs and CAD files, or even videos and images.

The most advanced document sharing software also offer seamless collaboration. They are easy to use and offer satisfaction beginning with the onboarding process and continuing to day-today use. You should seek out an intuitive interface that allows you to search for specific words and phrases in titles and text. You can also filter your search by file type, upload and modification dates as well as other variables. Platforms should be able sync files on your computer to the cloud, ensuring maximum convenience and productivity.

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